Summary

As one of the world’s largest commodities companies, a leading international mining company’s growth and evolution has come from strategic mergers, acquisitions and divestitures, encompassing disparate content management and collaboration platforms. Headquartered in the United States and with more than 30,000 users worldwide, the Company accumulated more than 400 TBs of data over the years. The Company needed content migration management and information protection solutions to migrate documents and data from legacy SharePoint versions and file shares to the latest version of SharePoint and Office 365.

Challenge

The most recent merger and acquisition activity was complex and involved transferring a significant amount of content along with hundreds of employees. Subsequently, the IT department needed to quickly understand where employees were going and what permissions they had. The Company needed to review, modify and migrate hundreds of employees across two global SharePoint instances.

After other companies and tools failed to meet expectations, the Company determined that it needed partners that not only had experience with large, complex migrations, but could also securely manage sensitive content and quickly and easily report on and handle user permission changes.

Strategy

To assist with these challenges, the Company decided to partner with Avanade and Metalogix. Avanade’s experience with large-scale migrations and SharePoint Platforms coupled with Metalogix’s ControlPoint and Content Matrix tools were essential for success. ControlPoint met all the criteria required to identify and manage the permissions of transferring employees. Content Matrix was chosen for its ability to migrate content from both file shares and on-premise SharePoint. Experienced consultants joined the effort and delivered on all requirements within project deadlines.

Avanade consultants familiar with the Company’s business, as well as the Metalogix products, helped the Company achieve immediate results. Metalogix and Avanade worked with the Company to realize the value of buy versus build in a situation where time was of the essence. In addition to completing the divestiture transition goals, Avanade also trained the Company’s employees on the Metalogix Content Matrix product set, so the company can continue to derive value out of its purchase over time.

Following the successful migration experience with Metalogix, the Company turned to Metalogix ControlPoint to administer a comprehensive security and governance strategy. Understanding and quickly modifying user permissions was mission-critical to the Company’s business needs, and “the project could not have been completed without ControlPoint,” said the Company Program Manager. “Other solutions do not work; ControlPoint is the best tool available.” Previously, the Company was challenged to quickly respond to access audit requests. The Company Program Manager stated, “Reporting on employee permissions took multiple weeks and people resources. With ControlPoint, the reporting only takes one person five minutes to address. Key business users with sensitive sites and content are thrilled to be able to quickly have visibility into permissions for any site or employee.”

Results

The Company found trusted partners in Avanade and Metalogix for their content migration management and information protection. During a 15-month period, the Company migrated millions of documents and over 20 TB of data from legacy SharePoint versions and file shares to the latest version of SharePoint and Office 365. Considering its significant cost, time and personnel savings, the Company Program Manager said, “We saw ROI in less than one year after purchase and implementation of Metalogix Content Matrix and ControlPoint.” Current calculations estimate that the Company is saving $700,000 to $1,250,000 per year by using Content Matrix. Additionally, by being able to perform delta migrations outside of office hours using Content Matrix, there is zero user disruption and human fallibility is avoided. The Company Program Manager stated, “Content Matrix is one of my favorite employees. It’s extremely reliable and tirelessly does exactly what you ask of it. Our cost, time, and resource savings were monumental.”

[Metalogix] is one of my favorite employees. It’s extremely reliable and tirelessly does exactly what you ask of it. Our cost, time, and resource savings were monumental."

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Company Program Manager